Last Updated: May 2025

Welcome to Traverse Connect! Traverse Events Ltd ("Traverse Events", "we", "us", or "our") is committed to protecting your personal information and your right to privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our online platform ("Platform") and our Intermediary Services. By accessing or using Traverse Connect, you agree to the terms of this Privacy Policy.

Definitions

• "Platform": The Traverse Connect online platform operated by Traverse Events Ltd, including any related services and applications.
• "Traverse Events Ltd" ("we", "us", "our"): The company that owns and operates the Platform and may act as an intermediary between Clients and Influencers.
• "User", "you", "your": Any individual or entity accessing or using the Platform.
• "Influencer": A User who uses the Platform to connect with Clients for potential collaboration opportunities, where Traverse Events may assess and facilitate the collaboration, or act as an intermediary between the Influencer and the Client.
• "Client": A third-party business or individual who collaborates with Traverse Events to connect with Influencers for marketing, promotional, or business purposes. The Client may use the Platform directly or work with Traverse Events to facilitate collaborations with Influencers.
• "Personal Data": Any information relating to an identified or identifiable individual.
• "Processing": Any operation performed on Personal Data, such as collection, recording, storage, use, disclosure, or deletion.
• "Intermediary Services": Services where we act as an intermediary between Clients and Influencers.

1. Information We Collect

1.1 Personal Data Provided by You

When you use our Platform and Intermediary Services, we may collect the following Personal Data:

• Contact information (e.g., name, email address, phone number)
• Profile information (e.g., biography, areas of expertise, social media links)
• Communication records between you and Traverse Events Ltd or between you and Clients facilitated by us
• Project details and collaboration preferences

1.2 Usage Data

• Analytics Information: We use analytics tools to collect information about your interactions with the Platform, such as pages visited, features used, and time spent on the Platform.
• IP Addresses: We store hashed and encrypted IP addresses to prevent brute force attacks and enhance the security of our Platform. This data is periodically deleted to maintain data minimization.

2. How We Use Your Information

We process your Personal Data in accordance with the UK GDPR and the Data Protection Act 2018 based on the following legal grounds:

2.1 To Operate the Platform (Contractual Necessity)

• Provide, maintain, and improve our services.
• Personalise your experience on the Platform.
• Enhance security measures to protect user accounts.

2.2 To Connect Influencers with Clients (Contractual Necessity and Legitimate Interests)

• Share your profile information, content, and influencer statistics with Clients to help you secure work opportunities.
• Facilitate direct collaboration between Influencers and Clients.
• Act on behalf of Clients to work directly with Influencers when required.

This processing is necessary for the performance of our contract with you and is based on our legitimate interests in operating our business effectively.

2.3 To Facilitate Collaborations (Contractual Necessity and Legitimate Interests)

• Facilitate communications and negotiations between you and Clients.
• Coordinate project details and logistics.
• Assist with dispute resolution and support.

This processing is necessary for the performance of our contract with you and is based on our legitimate interests in providing effective Intermediary Services.

2.4 For Analytics and Improvements (Legitimate Interests)

• Analyze usage trends to improve the functionality and user experience of the Platform.
• Develop new features and services based on user interactions.

2.5 Communications (Consent and Legitimate Interests)

• Send you emails regarding your account, updates, promotions, and other relevant information.
• You may manage your communication preferences in your account settings.

2.6 Event Participation (Contractual Necessity and Legitimate Interests)

When you apply to attend an event through our Platform, we process your Personal Data to facilitate your participation. This includes sharing your Personal Data with the event host and, if necessary, other attendees. This processing is necessary for the performance of a contract and is based on our legitimate interests.

2.7 Custom Images Uploaded by Users (Consent and Legitimate Interests)

As part of personalising your profile, you may upload a custom profile photo or background image. By uploading these images, you confirm that:

• You own the rights to the image or have obtained proper permission to use it.
• The image does not infringe on any copyright, trademark, or intellectual property rights of others.
• The image is appropriate for public display and complies with our Terms of Use.

We store and display these images solely to enhance your public profile on Traverse Connect. You may delete or update these images at any time via your profile settings.

3. Disclosure of Your Information

3.1 With Clients

We may share your Personal Data with Clients to facilitate collaborations, including sharing your profile information, communication records, and project details.

3.2 Service Providers

We may share your Personal Data with third-party service providers who perform services on our behalf, such as hosting providers, analytics services, and payment processors. These providers are contractually obligated to protect your data.

3.3 Legal Obligations

We may disclose your Personal Data if required to do so by law or in response to valid requests by public authorities.

4. Your Rights and Choices

Under the UK GDPR, you have the following rights regarding your Personal Data:

• Right to Access: You have the right to request copies of your Personal Data.
• Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or incomplete.
• Right to Erasure: You have the right to request that we erase your Personal Data under certain conditions.
• Right to Restrict Processing: You have the right to request that we restrict the processing of your Personal Data under certain conditions.
• Right to Data Portability: You have the right to request that we transfer your data to another organization or directly to you under certain conditions.
• Right to Object: You have the right to object to the processing of your Personal Data under certain conditions.
• Rights Related to Automated Decision-Making: You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you.

To exercise any of these rights, please contact us at info@traverse-events.com.

5. Data Security

We implement reasonable security measures, including the storage of hashed and encrypted IP addresses, to protect your Personal Data. This also applies to images uploaded by users for their profiles. Uploaded images are stored securely and are not accessible to unauthorised third parties. While we strive to protect your data, no method of transmission over the internet or electronic storage is 100% secure.

6. Data Retention

We retain your Personal Data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Hashed and encrypted IP addresses used for security purposes are periodically deleted to maintain data minimization.

7. Cookies and Similar Technologies

We use cookies and similar tracking technologies to enhance your experience on the Platform.

7.1 Types of Cookies Used

• Essential Cookies: Necessary for the operation of the Platform.
• Analytical/Performance Cookies: Help us recognize and count the number of visitors and see how visitors move around the Platform.
• Functionality Cookies: Used to recognize you when you return to the Platform.

7.2 Managing Cookies

You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. However, if you disable or refuse cookies, some parts of the Platform may become inaccessible or not function properly.

8. Third-Party Services

Our Platform may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing them with any Personal Data.

9. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect Personal Data from minors. If you are under 16, please do not use our Platform or provide any information to us.

10. Transfers Of Data

We may transfer your Personal Data to Clients or service providers located outside the UK and EEA. Traverse Events Ltd will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy. No transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information, to protect your rights under applicable data protection laws.

11. Data Protection Officer

We have appointed a Data Protection Officer (DPO) who is responsible for overseeing questions related to this Privacy Policy. If you have any questions about this policy or how we handle your Personal Data, please contact the DPO at info@traverse-events.com.

12. Complaints

If you believe that we have not complied with your data protection rights, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

- Website: https://www.ico.org.uk

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated via the Platform or email. Your continued use of the Platform after such changes constitutes your acceptance of the updated policy.

14. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

- Company Name: Traverse Events Ltd
- Email: info@traverse-events.com

By using Traverse Connect, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.